Writing a recommendation letter could be quite a difficult undertaking. If you are a former college professor, former supervisor, colleague, or anyone burdened by the task to craft a recommendation letter, then you must be familiar with the mild trepidation that comes with this particular responsibility.
Good news can be simplified into a template. The salary increment letter sample template lets you share the news of an increase in salary in the form of a letter. If want to give your employees some good news, a salary increment letter sample template decreases the time you spend formatting. A business letter is a professional piece of correspondence. If you are writing a cover letter, letter of recommendation, or thank you note, you will need to follow the formal conventions of a business letter. Following these guidelines is important.
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Worry not, we intend to make things easier for you by providing you with our collection of recommendation Sample Letters. These are available in Word and PDF formats so you can simply edit one of these by adding some of your personal recommendation details. You may scroll down below and click your preferred template.
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What Is a Professional Recommendation Letter
A professional recommendation letter is a letter stating the stellar qualities of a job applicant with the intention of promoting the applicant’s suitability for the job applied for. This letter is usually drafted by the following persons:
- a former colleague
- a former supervisor/manager
- a former internship adviser/supervisor
- a former employer
- a former professor
- a former vendor
- anyone who possesses the authority to attest to the job-related attributes, skills, and characteristics of the person who is the subject of the recommendation.
Why Submit an Effective Recommendation Letter
Normally, this letter is submitted to the hiring manager or HR recruiter along with a job applicant’s resume and cover letter. There are plenty of notable reasons for including a recommendation letter for job applications and some of those are,
- it widens the job applicant’s chance of getting hired for the job applied;
- it focuses on the applicant’s concrete behaviors in the past that makes him or her more viable for the applied position;
- it illuminates the positive characteristics of the applicants in another person’s point of view; and
- it specifically aligns the applicant’s qualities with the qualities that the job description of the job applied for requires.
In line with this, you will learn more about writing effective letters from our collection of Sample Letters of Reference and Sample Resignation Letters for your future letter writing needs.
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Tips in Writing a Professional Recommendation Letter
1. Do your research first. Make sure you have familiarized again with the recommended person’s nature or characteristics. Afterward, ask for a copy or an overview of the job description of the position that the applicant intends on applying for.
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2. Start formally. Begin your letter in a formal tone just like all formal business letters. Avoid using slang and gushy words.
3. Explain how you know the applicant. Succinctly state this part.
4. Expound why the applicant is suitable for the job applied. In this part, you may describe the applicant’s characteristics, and other positive attributes.
5. Specify the instances in the past that served as basis for your claims. You need to be able to convince the hiring manager regarding the veracity of the positive claims you endowed upon the applicant’s eligibility. Hence, you must be able to cite concrete evidence for these.
6. Close your letter in a professional tone. In this part, you may also inform the hiring manager that should she or he have any more inquiries regarding the applicant, he/she may reach you through a contact number or e-mail address.
For more detailed professional reference, you may want to check out our Reference Letters for Friend. Simply click on the link provided.
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Whether you are a business owner, a sales clerk, or a business manager, it would greatly help ease the enormity and burden of your responsibilities if you are well-equipped with the working knowledge on how to write a business letter.
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To help provide you with insightful information regarding business letters, feel free to download our business letters on this page.
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Business Letters: What Are These?
A business letter is a written form of communication that is utilized within the business, corporate, and professional setting. This letter is usually written by the following:
- A business owner to another business owner
- A business partner to his/her business partner
- A seller to prospective customers
- A business owner or manager to a vendor
- A business owner, CEO, or manager to his/her employees
- A team leader, department head, or project manager to his/her subordinate staff
- A staff member to another staff member
- A staff member to a human resource manager
- A human resource manager to a staff member
Business letters are essential fixtures in the business setting. Business letters are those letters that are being sent within the business setting. The creation of a business letter can be due to varied reasons.
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What Are the Basic Parts of a Business Letter?
A business letter can have various parts depending on the purpose for writing it. The following are the essential parts that business letters must contain no matter what its type:
- The Date
- The specific date when the letter has been sent to the recipient
- The Information of the Sender
- the name of the sender
- the sender’s position or title
- the name of the sender’s company, organization, or affiliations
- the sender’s complete address or the complete address of his/her business or organization
- The Information of the Recipient
- the complete name of the recipient
- the recipient’s position or title
- the name of the recipient’s company, organization, or affiliation
- the recipient’s complete address
- The Formal Greeting
- “Dear Ms.”
- “Dear Mr.”
- “Dear Mrs.”
- “Dear (other formal titles that fits your recipient )”
- The Body of the Letter
- The first statement of the purpose for writing the business letter
- The narration of the accompanying situation or scenario that gave rise to the necessity of writing such a business letter
- The specific response that is needed for the aim of the letter
- The kind of response that are to be expected from the letter-recipient
- The thank-you line
- The Formal Closing
- A polite and concise closing remark that is usually considered as a proper way of ending a formal letter
- The Signature Line
- The signature of the sender
- The complete name of the sender below the signature
We have other kinds of business letters such as company business letter and termination of business letter should you have a need for them.
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When Are Business Letters Useful?
There are varied circumstances that require individuals to craft a business letter. The following are the most commonly occurring circumstances in the business setting that move individuals to write a business letter:
- To communicate a business proposal
- To reject or accept a business proposal
- To communicate a proposal for business partnership
- To give proper notification regarding a job termination
- To give proper notification regarding resignation
- To formally invite prospective clients or customers to engage in a business either through the purchasing of the goods sold by a business or through the availment of the services offered
- To formally communicate details of a purchase such as the price negotiations, delivery specifics, mode of payment, etc.
- To formally dissolve a business relationship
- To formally terminate any type of business contract
- To invite business partners, business owners, vendors, and clients to corporate events and functions
- To thank any individual with regard to their actions done within the business or professional setting
Speaking of business letters and its varied forms, you may check out our collection of formal business letters in order to know more about its variations. To access these templates, simply click on the link provided.
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What Is a Business Sales Proposal Letter?
With the rising of competitive and equally competent businesses, a business owner would benefit the most by utilizing all strategies that can help materialize the success of his/her business. It is no longer sufficient for businesses to wait for customers to approach their business or stores to purchase their goods or avail their services offered. Passivity when it comes to attracting customers and clients is a surefire way for the demise of a business or corporation. In fact, traditional marketing strategies such as product advertisements, branding, and even Web marketing does not cut it anymore.
One of the best ways for business owners to attract clients and customers is through a business sale proposal letter. This letter serves as the bridge that connects a business to a particular individual or organization who or which most likely have the propensity of purchasing the goods offered. Perhaps the salient element of a sale business proposal letter is the fact that it appeals to the emotions of the prospective buyers since it is a personalized form of written communication.
In relation to all these, if you are business owner who aims to terminate any kind of business contract, then you may find our collection of termination of business letter templates of immense use.
What Is a Business Thank-You Letter?
When you are handling a business, it is important that you would not get lost on all the formalities and proper modes of communication that this particular setting requires. It is important to always bear in mind the fact that those who are working in the business setting are also humans. That is why, if you have recently gained profits or achieved something in your business through the cooperation or aid of another person, be it an employee, a business partner, or even a customer, you need to be able to formally express your gratitude toward them. You can do this through a formal yet heartfelt business thank-you letter.